When2meet alternative · Comparison last checked 20 September 2026

A When2meet alternative that also sends the invites and confirms the time

When2meet is popular for a good reason: it's free, there's nothing to sign up for, and painting your availability onto a grid is quick. For "when is everyone free this week?" it's hard to beat.

But it stops at showing you the overlap. You still share the link yourself, chase people who haven't filled it in, decide on a time and tell everyone. PrestoCal handles those steps too: you propose specific times, invitations go out by email, participants rank the options, and the best slot is confirmed to the whole group automatically.

PrestoCal vs When2meet at a glance

When When2meet is the better choice

• You need to find any overlap across a whole week or month, without specific candidate times in mind. A grid suits that better than a list of options.
• You want zero setup on either side, including no account for the organiser.
• You'll run lots of polls and don't want a limit. PrestoCal's free plan covers 3 meetings.
• It's an informal one-off and you're happy to confirm the time in the group chat.

When PrestoCal is the better choice

• You already have a few candidate times and want a decision, not a heatmap to interpret.
• You'd like the invites, reminders and confirmation handled for you.
• Someone must attend. Mark them as priority and a time they can't make is never chosen.
• Your group is spread across time zones. Each participant sees times in their own zone.
• You run recurring meetings: choose daily, weekly, bi-weekly or monthly and agree the first time once.

Common questions